Deactivating ETAS means that your patrons will no longer have digital access to the “Temporary access” titles through HathiTrust that they may have been relying on during library closures. This may be a substantial change for faculty, students, and staff, impacting their research or plans for instruction. We suggest providing your community with advance notice of the change wherever possible and, to support you, we offer some guidelines and template materials.
If you are unsure whether your library should deactivate ETAS, see ETAS Continuation Assessment.
For a list of libraries that have currently deactivated ETAS, see the ETAS Library listing.
ETAS Deactivation Communications Checklist
When communicating about the end of the Emergency Temporary Access Service to your library staff and campus community, many people may need to hear it more than once, in multiple channels or formats. It is ideal to provide your community with some advance notice. Use the checklist below as a guide.
At least 1 week before deactivation date
- Post web notice (template below) on your library’s home page and/or COVID-19 resources page.
- Include an announcement in your library’s internal and external campus communications.
- Alert library reference and subject specialist/liaison librarians to the upcoming change.
- Ask liaison librarians to communicate with their department chairs, instructional contacts, and to otherwise spread the word to patrons in their areas.
- Ask catalog and discovery system managers to prepare to remove the “Full view” or “Temporary access” labels on any integration of ETAS links in your catalog and discovery system.
On day of deactivation
- Update your website notice and additional web documentation as needed.
- Change the label in your catalog and/or discovery layer to “Limited (search only)” or something similar for links to ETAS titles if you have integrated HathiTrust links in your library’s catalog and/or discovery layer.
- Remove any circulation restrictions that have been applied to ETAS-available titles.
- What to expect at www.hathitrust.org:
On the day of deactivation, titles that previously appeared in HathiTrust as “Temporary Access” for your logged-in users will now be displayed with the label “Limited (search only).” These are the items where copyright restrictions apply. Items in “Full View” are items available via the public domain or through Creative Commons licensing. (See screenshots below.)
Ongoing
- Promote HathiTrust as an online resource of 17.4 million items with 6.8 million items (U.S.) or 4.3 million items (non-U.S.) open to view, read, or download in full.
- Integrate HathiTrust records into your library’s discovery layer. See the HathiTrust Full Text Records in Catalog and Discovery Services webpage for details.
- Use the HathiTrust Member Toolkit to keep HathiTrust a regular part of your library instruction.
Web/News/Email Template
The information in bold below is located in the original activation email.
Access to Copyrighted Items via HathiTrust Ends XXX.
When our libraries were closed and we were unable to circulate physical books and other materials, HathiTrust, in response to the COVID-19 emergency, created an Emergency Temporary Access Service (ETAS). ETAS made [XX% or XX total] print titles we hold available in digital form to [YOUR INSTITUTION] faculty, staff and students. As we resume providing access to the print collection, the conditions for the fair use of digital copies of these materials end and so does our access to this service. Please return to accessing our print collection in the usual ways.
Copyrighted items will be still available for full-text search in the HathiTrust Digital Library and can be helpful in the creation of a bibliography. You may continue to access HathiTrust items in the public domain or available through Creative Commons licensing. These titles are marked “Full view” in the online catalog at https://www.hathitrust.org. Because [YOUR INSTITUTION] is a HathiTrust member, you may log in to HathiTrust using your institutional login and password and download full PDFs of those items.
Items in Copyright: Limited (search-only) (may have been Temporary Access)
Items in Public Domain: Full View
