HathiTrust requires bibliographic records sufficient to:
- Identify and collate records that each describe items exemplifying the same manifestation (e.g., show all records for a particular edition of a specific title).
- Identify and track records to their contributor.
- Facilitate record updates.
- Make an initial rights determination about each volume. Details about the information that is used to bibliographically determine rights attributes is available here: http://www.hathitrust.org/bib_rights_determination.
Records submitted should:
- be as complete as possible
- be valid per the MARC21 format
- in MARCXML format
- in utf8 encoding
- include OCLC number
- each describe a single item using a single 955 field with that item's description (one bibliographic record per item; multi-volume works should have the same record repeated for each volume)
- describe the print version of the digitized item
Records missing the following MARC fields or data elements will result in error or warning (see Metadata Submission Guide for a key to error messages):
- LDR
- 008
- OCLC number
- Local system record number
- 245$a (or 245$k, when applicable)
- Item identifier (barcode or other identifier)
The following conditions result in warning alerts and, as they have potentially significant impacts for resource discovery and access, should be addressed whenever possible:
- 008 values that are not 40 characters
- missing OCLC numbers
- multiple 245s
Please supply an explanation when you are unable to address these conditions.
Records should adhere to the following standards (MARC 21 Minimal Level Requirements are bolded):
|
Data Element |
MARC |
Required |
Strongly Preferred |
Specifications |
||
|
MARC Leader |
LDR |
X |
|
Must include 24 characters, not repeatable. |
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|
Bibliographic Format |
|
LDR/06 |
|
X
|
Value should be recognized Record type value from MARC Format for Bibliographic Data |
|
|
LDR/07 |
Value should be recognized Bibliographic level value from MARC Format for Bibliographic Data |
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|
Contributor’s local system record number |
001 (or contributor-identified location) |
X |
|
If local system numbers are not in MARC 001, please specify location in coversheet; not repeatable |
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|
Contributor’s MARC org code |
003 |
|
X |
Value should be one of recognized codes from the MARC Code List for Organizations: http://www.loc.gov/marc/organizations/ |
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|
Date and time of latest transaction |
005 |
|
X |
|
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|
Additional material characteristics |
006 |
|
X |
|
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|
Physical description |
007 |
|
X |
|
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|
Fixed-length data elements |
008 |
X |
|
Should include 40 characters and be encoded as a control field; not repeatable |
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|
Type of date/Publication status |
|
008/06 |
|
X |
|
|
|
Publication start date |
008/07-10 |
|
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|
Publication end date (if applicable) |
008/11-14 |
|
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|
Publication place |
008/15-17 |
|
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|
Material type descriptions (as specified per material type) |
008/18-34 |
|
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|
Language |
008/35-37 |
Value should be one of recognized codes from the MARC Code List for Languages: http://www.loc.gov/marc/languages/ |
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|
LCCN |
010 |
|
X |
|
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|
ISBN |
020 |
|
X |
|
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|
ISSN |
022 |
|
X |
|
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|
OCLC # |
035 $a (or contributor-identified location) |
|
X |
Must be the master record number, not the institution record number. Please specify prefixes used in coversheet. If OCLC numbers are not in 035$a, please specify location used in coversheet. |
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|
Canceled/invalid local system number |
035 $z |
|
X |
When contributors migrate to a new ILS and then submit updated records to HathiTrust, they should retain their legacy system number and provide this in an 035$z, formatted as follows: (<MARC Org Code for the institution>)<prefix naming the legacy system><legacy system number>. |
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|
Cataloging source |
040 $c |
|
X |
Value should be from recognized codes from the MARC Code List for Organizations: http://www.loc.gov/marc/organizations/ |
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|
Language |
041 |
|
X |
Use for resources that include multiple languages. Value should be from recognized codes from the MARC Code List for Languages: http://www.loc.gov/marc/languages/ |
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|
Call/Classification number(s) |
050 |
|
X |
Include at least one classification number from an established classification system recognized in the MARC 21 Format for Bibliographic Data, if nothing but a local call number is included please include documentation of the structure of the 09X fields and input conventions in your coversheet. |
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|
060 |
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|
082 |
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|
086 |
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|
09X |
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|
Main entry (NR) |
1XX $a |
|
X |
|
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|
Uniform title (NR) |
240 $a |
|
X |
|
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|
Title statement (NR) |
245 $ak |
X |
|
Should not be repeated |
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|
Edition statement (NR) |
250 |
|
X |
|
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|
Publication statement |
260 $abc |
|
X |
|
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|
Physical description |
300 $a |
|
X |
|
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|
Series statement (if applicable) |
490 |
|
X |
|
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|
Added entries (if applicable) |
70X-75X |
|
X |
|
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|
Series Added Entry – Uniform title (if applicable) |
830 |
|
X |
|
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|
Item description |
Local item identifier (e.g., barcode) or ARK identifier (Internet Archive content) |
955 $b (or contributor-identified location) |
X |
|
Local item identifiers must be less than 32 characters and alpha characters must be case-insensitive. The ARK identifier will used as the local item identifier for volumes downloaded from the Internet Archive. Not repeatable. |
|
|
Internet Archive identifier |
955 $q (or contributor-identified location) |
X |
|
If applicable - required for volumes downloaded from the Internet Archive. If not in the 955$q, please specify location in the coversheet. Not repeatable. |
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|
Enumeration and chronology |
955 $v (or contributor-identified location) |
X |
|
When applicable, where available. Enumeration/chronology information (date in particular) is required for rights determination of serial volumes. Preferred that enumeration and chronology statements are <200 characters. Not repeatable. If not in the 955$v, please specify location in the coversheet. |
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