September 2019 Update
Welcoming a New Member to HathiTrust
Agenda Online: Register for the 2019 Member Meeting, Oct. 23
HTRC Workshop Series for Fall 2019
HathiTrust Shared Print Program: From Task Force Recommendations to Today
From the Collection: Carnegie Institution for Science Publications
Federal Documents Program & Digital Collection Development
In the News, Publications, and Research
Welcoming a New Member to HathiTrust
We are pleased to announce that University of Sydney has joined the HathiTrust member community. See the full membership list on our website.
Fall Board Meeting Report
The Board of Governors held its summer meeting by video conference on August 23 and took the following actions:
The Board discussed a preliminary 2020 budget. The final budget will be presented to the membership for approval in October.
The Board approved the slate recommended by the Nominating Committee for the 2019 Board of Governors election. The final ballot includes the following four nominees:
Mark Christel, Grinnell College (Member since 2018)
Geoffrey Harder, University of Alberta (Member since 2013)
Holly Mercer, University of Tennessee, Knoxville (Member since 2013)
Elaine Westbrooks, University of North Carolina at Chapel Hill (Member since 2010)
Two seats with three-year terms from 2020-2022 will be filled in the election. Member representatives were sent the ballot on September 3. The voting period will close on September 24.
Agenda Online: Register for the 2019 Member Meeting, Oct. 23
Registration is open through September 30 for the 2019 Annual Member Meeting: Driving and Supporting Change in the Research Ecosystem.
This year's agenda includes an annual report from Executive Director Mike Furlough, member panels and lightning talks, staff summaries, and a special presentation by Inside Climate News journalist, Neela Banerjee. The full 2019 Member Meeting agenda is now posted online. Details are subject to change.
Meeting Details
Wednesday, October 23, 2019, from 9:00 a.m. - 3:30 p.m. ET
Loews Chicago O'Hare Hotel in Rosemont, IL
The meeting is open to member libraries only, and attendance from the member representative, director, or dean of each institution is encouraged. Unfortunately, we have space for only one attendee from each institution. Member Representatives should have received a registration link in email.There is no registration fee for attendance and registration includes two meals and refreshments. Members are responsible for the costs of travel and hotel.
For more information, see 2019 Member Meeting or contact Melissa Stewart with questions (mmstewa@hathitrust.org).
HTRC Workshop Series for Fall 2019
Registration is now open for 4 HathiTrust Research Center workshops! The workshops are generously hosted by HathiTrust member institutions. And while the hosts do get priority registration, 5 seats in each workshop are reserved for attendees from other HathiTrust member institutions. Spots will be allocated in the order of registration.
Register using the links below:
University of Florida (October 1 & 2) Librarian workshop | Researcher workshop
West Virginia University (November 4 & 5) Librarian workshop | Researcher workshop
McMaster University (November 14 & 15) Librarian workshop | Researcher workshop
University of Nevada, Las Vegas (December 5 & 6) Librarian workshop | Researcher workshop
Each training includes a full-day workshop for librarians and a half-day workshop for researchers. Register, or share the news with your community.
More details can be found here: https://www.hathitrust.org/htrc_workshops.
HathiTrust Shared Print Program: From Task Force Recommendations to Today
Heather Weltin, Shared Print Program Officer, recently published a Perspectives from HathiTrust blog post outlining how far the HathiTrust Shared Print Program has come since 2011 when HathiTrust members approved a ballot initiative to develop a Shared Print Program. As the current phase of the program concludes and the next one begins, we thought it was a good time to look at the history and success of the program compared to the original Task Force recommendations, and ponder the future.
Since its start in 2016, the HathiTrust Shared Print Program has stayed true to its goals of ensuring preservation of print and digital collections by linking the two, to reduce overall costs of collection management for HathiTrust members, and to catalyze national/continental collective management of collections. Today, it is the largest monograph shared print program in the world.
For a complete view of how today’s program meets up with original expectations, read Heather’s full post, HathiTrust Shared Print Program: From Task Force Recommendations to Today.
From the Collection: Carnegie Institution for Science Publications
Collection Title: Carnegie Institution for Science Publications
Author: Carnegie Institution for Science, Washington, D.C.
HathiTrust recently coordinated a collection built of 3,961 items from Carnegie Institution for Science (formerly known as Carnegie Institution of Washington). The 20th century publications — some of which have been dedicated to the public domain by virtue of creative commons licensing — includes annual reports, institution year books, and scholarly monographs.
Copyright Review Program
August’s overall Copyright Review Program statistics:
CRMS-US Reviews: August 2019
Public Domain = 4,731 (71.5%)
All = 6,613
Overall
Public Domain Determinations = 462,163 (56.3%)
All Determinations = 820,660
Featured Copyright Reviewer: Jennifer Block
Note from the Program Manager: Jennifer has been a cornerstone of the Copyright Review Program and we will miss her sorely. She is leaving us after 83,595 (!!!!) copyright reviews. Our thanks is due to her and more, Jennifer is a champion in the HathiTrust members spirit of collaborative work and we thank her institution Princeton for the gift of her time.
Jennifer Block, Digital Assets Specialist, Princeton University (Member since 2010)
Years working in a library: 30
HathiTrust start date: April 2012
Review statistics: 83,595 total reviews; 45,899 public domain determinations
“I’ve been both a reviewer and expert reviewer in all three CRMS projects (World, US, Gov Docs) but have spent most of my time in the expert role. This work has been personally fulfilling as I’ve been able to utilize my research and bibliographic skills on a daily basis. Through this project I’ve given online training sessions and participated in new reviewer training. Probably the most rewarding aspect of the work has been interacting with the reviewers on an individual basis. This has enabled me to bring reviewers’ concerns to the Experts and led sometimes to changing policies and procedures.”
Reminder: Discover and Digitize Your 1924 Public Domain Items
Use the data in the spreadsheet report below to compare with your collections and digitize 1924 publications that HathiTrust does not yet have in its collection. The spreadsheet lists all 1924 publications in HathiTrust, both US and non-US. Some are already open through copyright review, Creative Commons licenses, or federal government authored works. Any that are not yet open are expected to become open in January 2020.
1924 Report for Members: https://bit.ly/2M2Idsz
The dataset follows the hathifiles format, which is described at https://www.hathitrust.org/hathifiles_description
If you have plans to digitize and submit your content to expand the HathiTrust collection, we’d love to hear it! Send your plans or questions about the report to feedback@issues.hathitrust.org. Read the original article in the July/August newsletter.
Federal Documents Program & Digital Collection Development
As reported at the beginning of the year, HathiTrust tested a “gap filling” strategy to digitize prioritized federal documents. The project resulted in a deeper understanding of the variety of local workflows and challenges, and confirmation of HathiTrust’s ability to provide actionable and targeted lists of needed monographs.
Since the conclusion of the project, we have continued to work with HathiTrust member libraries who are cataloging, digitizing, and/or preparing to digitize federal documents to provide information on needed items on a case by case basis. Based on our experience with the “gap filling” project and these inquiries, we recognize a great need for HathiTrust to provide information that enables our members to compare their collections to HathiTrust, for digitization and other reasons.
In last month’s newsletter, we shared information on a project to inventory collection analysis use cases and evaluate the data we currently have in hand, or not, to satisfy those use cases. You may recognize some of the examples that are on our list:
I need to perform gap analysis to fill in gaps in a set
I'd like the metadata to indicate a clearer relationship between print and digitized items
I need to match a list of titles to the HathiTrust digital collection in order to support my local digitization decisions
I am working with a group of libraries and we need to coordinate digitization of specific items so we aren't duplicating efforts
As we analyze these use cases (and many more!) and work to identify what is needed to create services that will provide a variety of detailed information on our shared HathiTrust collection, our aim is to support not only the Federal Documents Program, but also collaborative HathiTrust collection-building. The collection analysis use cases project is just a first step on the path to service development. As we progress in this work, we will collaborate with appropriate member advisory groups and seek HathiTrust members’ input. In the meantime, please feel free to contact Heather Christenson (christeh@hathitrust.org) if you have any questions.
Please see our web site for current statistics on the growth of our U.S. Federal Documents collection.
In the News, Publications, and Research
Authors: Senseney, Megan, Eleanor Dickson Koehl and Leanne Nay. 2019. “Collaboration, Consultation, or Transaction: Modes of Team Research in Humanities Scholarship and Strategies for Library Engagement.” College & Research Libraries (CRL), Vol 80, No 6 (September 2019): 787-805.